---
title: "Setting Up Sub Status"
slug: "setup-sub-status"
updated: 2026-08-12T11:58:24Z
published: 2026-08-12T11:58:24Z
canonical: "success.panaya.com/setup-sub-status"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://success.panaya.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Setting Up Sub Status

In addition to the out-of-the-box statuses provided by Panaya, you can use sub-statuses for Requirements / Features / User Stories (level 1 and 2 activities). This article explains how to set up a **sub-status** that will support your current processes and lifecycle.

Good to Know!

Sub Status is bi-directional -

- The associated default Sub Status will be automatically set when setting the Related (original) Status of a Requirement.
- When setting a Sub Status, the Related Status will be automatically set accordingly.

**To define a Sub Status -**

1. Click on the **Settings button![](https://cdn.document360.io/f404076c-de23-4609-848e-2dfd4ef701b0/Images/Documentation/image-1639921118578.png)** to open up the Settings panel, then select **Configuration.**
2. Select to **View & Manage Fields & Tabs Customization ![](https://cdn.document360.io/f404076c-de23-4609-848e-2dfd4ef701b0/Images/Documentation/image-1639921132570.png)**
3. Select the **By Entity** view  
![](https://cdn.document360.io/f404076c-de23-4609-848e-2dfd4ef701b0/Images/Documentation/image-1639921140918.png)
4. Expand the Requirement / Feature / User Story / Task Entity type.
5. Expand the **General tab** field list.  
![](https://panaya.nanorep.co/storage/nr1/kb/32206D1/32206E8/45273915/21/2022-01-02_13-20-54.png)
6. **Highlight the Sub Status** field to reveal its details on the right side of the screen.  
![](https://panaya.nanorep.co/storage/nr1/kb/32206D1/32206E8/45273915/22/2022-01-02_13-22-05.png)  
![](https://cdn.document360.io/f404076c-de23-4609-848e-2dfd4ef701b0/Images/Documentation/image-1644311322937.png)
7. You can define the **Sub Status field** (e.g., Internal Status, Main Status, etc.). Click on the pencil icon to type the new naming and click **Save Changes**. You can always reset the name back to Sub Status by clicking **Reset Name to: "Sub Status."**  
![](https://cdn.document360.io/f404076c-de23-4609-848e-2dfd4ef701b0/Images/Documentation/image-1639921167946.png)
8. Click on **Manage** to define the options for selection for the Sub Status.  
![](https://cdn.document360.io/f404076c-de23-4609-848e-2dfd4ef701b0/Images/Documentation/image-1639921176177.png)
9. For each **Related Status** (Backlog, Design, etc.), define the correlating **Sub Status Name**.  
![](https://cdn.document360.io/f404076c-de23-4609-848e-2dfd4ef701b0/Images/Documentation/image-1639921184641.png)  
In the example below, the original Related Status is **Backlog**. Once a Requirements is set to **Backlog** status, the Sub Status will appear as **Draft**.  
  
If you define multiple Sub Statuses for a Related (original) Status, Use the arrows to move a Sub Status **up** and **down.**  
The **first Sub Status** in the list will be the **default value** for selection.  
![](https://cdn.document360.io/f404076c-de23-4609-848e-2dfd4ef701b0/Images/Documentation/image-1639921199770.png)
10. Once you complete defining all desired Sub Statuses, select to **Display field**.  
![](https://cdn.document360.io/f404076c-de23-4609-848e-2dfd4ef701b0/Images/Documentation/image-1639921211871.png)This will enable the option to view, filter, sort, and group activities by their Sub Status.![](https://cdn.document360.io/f404076c-de23-4609-848e-2dfd4ef701b0/Images/Documentation/image-1673431309996.png)

Here are some **examples** of Sub Statuses and their correspondent Panaya status -

For **Backlog** Status- Idea, In Roadmap, Feature Definition, Ready for Design

For **Design** Status- Stories Definition, Ready for Development

For **Development** Status - In Development

Dor **Testing** Status - Ready to Test, In Testing, Ready to Deploy