---
title: "Exporting Users"
slug: "how-to-export-users"
updated: 2026-08-12T11:59:22Z
published: 2026-08-12T11:59:22Z
canonical: "success.panaya.com/how-to-export-users"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://success.panaya.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Exporting Users

You can **export all users** from all projects or export users **from specific projects only**.

The exported Excel spreadsheet will include the following -

- First Name
- Last Name
- Email
- Projects (Number of Connected Projects)
- [Status (active / Inactive)](/v1/docs/how-to-set-users-as-active-inactive)
- Last Login Date
- SAP User Name
- User [Custom Fields](/v1/docs/how-to-define-custom-fields)

**Good to Know!** Use the [Show](/v1/docs/user-management-filters) filter or any **column filter** to narrow down the list Your filters will apply to the exported list of users ![](https://cdn.document360.io/f404076c-de23-4609-848e-2dfd4ef701b0/Images/Documentation/image-1639644886542.png)

---

## Exporting **all users**

1. Use the **Settings button![](https://cdn.document360.io/f404076c-de23-4609-848e-2dfd4ef701b0/Images/Documentation/image-1639644849245.png)** to open up the settings panel
2. Select **Users**  
![](https://cdn.document360.io/f404076c-de23-4609-848e-2dfd4ef701b0/Images/Documentation/image-1639644860915.png)
3. Select the **Export to Excel** option.  
This option will export all users from all projects that are associated with the current account.  
If you have **more than one Panaya account**, verify that the relevant account is selected using the [Switch Accounts](/v1/docs/how-to-switch-panaya-accounts) button.  
![](https://cdn.document360.io/f404076c-de23-4609-848e-2dfd4ef701b0/Images/Documentation/image-1639644877572.png)

**Good to Know!** Use the [Show](/v1/docs/user-management-filters) filter or any **column filter** to narrow down the list Your filters will apply for the exported list of users ![](https://cdn.document360.io/f404076c-de23-4609-848e-2dfd4ef701b0/Images/Documentation/image-1639644886542.png)

---

## Exporting users by **projects**

1. Use the **Settings button ![](https://cdn.document360.io/f404076c-de23-4609-848e-2dfd4ef701b0/Images/Documentation/image-1639644899172.png)**to open up the settings panel
2. Select **Users**  
![](https://cdn.document360.io/f404076c-de23-4609-848e-2dfd4ef701b0/Images/Documentation/image-1639644912485.png)
3. Select the **By Projects** view ![](https://cdn.document360.io/f404076c-de23-4609-848e-2dfd4ef701b0/Images/Documentation/image-1639644929064.png)
4. **Highlight** the relevant project  
![](https://cdn.document360.io/f404076c-de23-4609-848e-2dfd4ef701b0/Images/Documentation/image-1639644939212.png)
5. From the pane on the right, click on **Export Users ![](https://cdn.document360.io/f404076c-de23-4609-848e-2dfd4ef701b0/Images/Documentation/image-1639644950741.png)**
6. **Save** the exported **.xlsx file**  
To learn how to use the exported list for **updating users details**, [click here](/v1/docs/how-to-mass-update-existing-user-details-via-excel)

**Good to Know!** Use the **column filters** to narrow down the list Your filters will apply to the exported list of users ![](https://cdn.document360.io/f404076c-de23-4609-848e-2dfd4ef701b0/Images/Documentation/image-1639644959850.png)

**Cannot see the project you are looking for?** If you have **more than one Panaya account**, verify that the relevant account is selected using the [Switch Accounts](/v1/docs/how-to-switch-panaya-accounts) button.

## Related

- [Mass-Update Roles and Permissions](/how-to-mass-update-user-roles-and-permissions.md)
- [Importing Users via Excel](/how-to-add-and-connect-users-to-projects-via-excel.md)